The
new Camping Commitment Process
The
club has re-structured the process of camping event organization
whereby all members who wish to reserve a place at a campout will
be required to prepay their camp fees in the form of a small
reservation fee.
Why?
In the past, events have been fully booked well ahead of the date
resulting in the contact member having to turn other members away.
Part of this solution has been to increase the number of sites we
book at a location, but the problem arises when some of the
members on the reserved list fail to show up at the campsite. This
not only places a small burden on the club in absorbing the fees,
but more importantly means that members who were turned away could
actually have attended.
What
do we hope to achieve?
The intention of this new procedure is to get a commitment from
those members wishing to attend and provide an opportunity for
members to attend who would otherwise have been turned away.
Someone who has paid their fee is more likely to attend, or to
offer their place to others if they are not able to make it.
A
spin-off benefit of this will be that camping reservation fees
will be the same amount for all the camp locations. (Ad-hoc costs
that the group decides to share at the campsite such as firewood;
ice etc. will be managed by the group on site).
How
will this work?
The contact member for the event will continue to be responsible
for organizational details – booking the site, logistical
planning, and information to members, etc.
A
member wishing to attend will:
·
check
the club website to ensure that the event isn’t already fully
booked;
·
send
a check (or PayPal) for the reservation fee to the club indicating
the event being booked. Multiple events may be booked, just
indicate;
·
receive
a confirmation e-mail confirming fee receipt and reservation;
The
website will be updated regularly to reflect the attendees for the
event and whether reservations are still open.
How
much will it cost and how to I reserve a camping trip?
The reservation fee will be $5 per person per night and is
non-refundable. To make your reservation, please send a
check made payable to “SCBMWRC” at the address below:
Club
Camping
When
will this take effect?
This system will be in effect for the San Simeon campout (June,
2003) and on.
Work
with us
We know that with any change the challenge is to keep everyone
happy while improving the process. Please work with us by letting
us know your opinions and any blunders we may be making; our
ultimate goal is to improve the enjoyment of the club for all our
members.